The MoveON Conference, 13th – 14th June 2019.

Terms & Conditions for speakers and delegates

1.Payments. All bookings made prior to the conference must be paid in full to guarantee registration. Once payment has been received, an email confirmation and a receipted invoice will be sent.

All tickets must be paid for at least 24 hours prior to the event start date. Any overdue invoices for conference tickets may result in delegates being refused entry.

2. Early Bird Rate. Early bird rates will apply to the first 50 tickets purchased, issued on a first come first served basis. Early bird rates will be illustrated in your online booking and the discounted price will display on your booking confirmation.

3. Substitutions & Cancellations. Delegates may nominate an alternative person from their organisation to attend up to 72 hours prior to the start of the event, at no extra charge. There after a charge of 50€ will apply. Notify the change of name to events@qs-unisolution.com at the earliest convenience. The change of name will be confirmed by email notification. Should substitution not be possible, cancellation charges apply as follows:
6 to 12 weeks prior to start of event: 80% of the delegate fee
6 weeks or less prior to start of event: 100% of the delegate fee

All substitutions and cancellations must be received in writing to events@qs-unisolution.com.

4. Access and Dietary Requirements. Delegates should advise of any special access or dietary requirements that require the event organisers consideration at the time of registration or 3 weeks in advance of the event, by email to events@qs-unisolution.com.

5. Registration Information. Registration information will be sent to registered delegates by email following receipt of payment or at latest 48 hours before the event. If you have not received registration details please email events@qs-unisolution.com or request assistance upon arrival at the event.

6. Alterations to Programme – Cancellation/Postponement of Event

• QS Unisolution reserves the right to make alterations to the conference programme, venue and timings at any time.
• In the unlikely event of the programme being cancelled by QS Unisolution, a full refund will be made, unless the cancellation is due to, but not limited to activity out of their control e.g. the threat of natural disaster, terrorist activity and/or unrest in the region. Liability will be limited to the amount of the fee paid by the delegate.
• In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the delegate.
• If by re-arrangement or postponement the event can take place, the booking between the delegate and the organisers shall remain in force and will be subject to the cancellation schedule in paragraph 3.

7. Speakers. Views expressed by speakers are their own. QS Unisolution cannot accept liability for advice given, or views expressed, by any speaker at the conference or in any material provided to delegates.

8. Photography & Filming. For promotional purposes, there may be a professional photographer and video production, taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organisers by email to events@qs-unisolution.com 1 week prior to the event. We will highlight those not wanting to be photographed or filmed to the filming crew.

9. Data Protection. By submitting registration details, delegates agree to allow QS Unisolution to contact them regarding their services. Delegates will be published in the event programme to encourage networking between delegates. Delegates who do not wish to receive such communications or would rather be removed from the event programme are asked to put their request in writing to, marketing@qs-unisolution.com.

Delegate data will not be provided to any 3rd party organisation without prior consent.

10. Insurance. It is the responsibility of the delegate to arrange appropriate insurance cover in connection with their attendance at the conference. QS Unisolution cannot be held liable for any loss, liability or damage to personal property or any disruption to travel to, during or travel following the event.

11. Speakers Terms & Conditions

• QS Unisolution may use the speaker’s name and presentation materials for promoting delegate attendance at the conference.
• Presentations and papers including all associated artwork and illustrations will not be returned unless specifically requested by the author. The papers must be objective and completely free of advertising and commercialism.
• QS Unisolution may record audio and/or video record the speaker’s session and the recording may be used in following the event for delegates or those who were unable to attend to review or replay.
• QS Unisolution may reproduce copies of the speaker’s presentation (eg. PowerPoint slides or supporting handouts) on paper and/or electronically following the event for delegates or those who were unable to attend to review. Any acknowledgement regarding Copyright or support should be included at the end of the abstract/presentation, as these will be distributed to the conference delegates.
• Any speaker who does not wish to give permission for the above terms and conditions, is required to put this in writing to marketing@qs-unisolution.com before the start of the conference.

If you have any questions about these Terms & Conditions, please contact –

Our mailing address is:
QS Unisolution
QS unisolution GmbH
Wankelstraße 14,
70563 Stuttgart
Germany
marketing@qs-unisolution.com